Wikipedia:Meetup/NYC/BoD-MtgNotes-2016-02Feb-23

WM NYC Board of Directors Meeting Notes: February 23, 2016

See also: WMF Grant call meeting notes

Details

• Type of meeting: Conference Call
• Date: Tuesday, February 23, 2016
• Time: 8:00 pm – 9:00 pm EST

Attendees

WMUS-NYC board members

alpha order

• Alice Backer, Vice President; AfroCROWD – Aliceba (talk)
• Bob Kosovsky, Vice President – Kosboot (talk)
• Erika Herzog, Secretary (appointed, non-voting) – BrillLyle (talk)
• Lane Rasberry, Advisor – Bluerasberry (talk)
• Megan Wacha, Vice President – Megs (talk)
• Pete Hess, Treasurer – Becksguy (talk)
• Richard Knipel, President – Pharos (talk)

SimpleCom members

• Sydney Poore – FloNight (talk) (email)

WMF Staff

• Winifred Olliff – Wolliff (WMF) (talk) (email)

Agenda

Purpose: Check in with WMUS-NYC / WMF / Grants committees

1. Annual Plan: Update on the status of the annual plan.
2. Options & Timelines: Updates, questions, answers, about funding options for 2016 (and timelines).
3. Key action items TBD, on the call

1. Annual Plan

see WM NYC 2016 Annual Plan

Resources

Examples from Winifred

• Simple annual plan grants in progress
• Planning and prioritization

Challenges

• SMART objectives: SMART documentation, definitions
  • Recommendations for planning
  • Designing SMART Proposals (PDF)
  • Designing SMART Proposals and Annual Plans (PDF)

Advice

• Look closely at Wikimedia CZ -- similar budget range
• Don’t spend a lot of time on formatting, as long as we have SMART objectives, can link off application. Want to reduce the amount of work to do this

Good examples

• Wikimedia Czech Republic
  • Wikimedia Czech Republic Annual Grant Application 2016
  • Wikimedia Czech Republic Budget 2016
    • Need separate budget
    • Winifred can provide blank template for spreadsheet

Notes

• Checkin
• [ADD NOTES HERE]]

2. Options & Timelines

• Timelines are established by working backwards from
  • DATE 1: When do we need funding by
  • DATE 2: When absolutely need funding by
• Takes some time to review annual grant plan
• Not a lot of experience with rolling applications, new process
• So possibly quicker turnaround time
• At least 2 weeks to review proposal
• WMF needs to have an idea of timeframe

• Note: Eligibility request will be found on the Talk page of the Plan page

• Funding options
  • Clarity to get ideas on what we would like to do in our next step
• Which PEG or APG?
• We need to do an annual plan either way
  • AfroCROWD will be part of the Annual Grant

MOST TIME CRITICAL

• $750 funding for AfroCROWD Project Manager -- Winifred said this sounds reasonable
• Would need a budget for interim budget to get this started
• Alice will send to Winifred in prep for Feb 6 event at NYPL Schomburg

3. Key action items

TBD, on the call

• For WMNYC folks, a lot of these links are on the Projects & Grants tab of the WM NYC Meetup namespace

Next steps

1. Annual plan: Offer to collaborate with Sydney and Winifred  In progress
2. Timeline: Once dates set, send to Winifred  In progress
3. Interim funding: Alice will send interim funding for AfroCROWD  In progress

Miscellaneous notes

To be integrated above or left here as notes

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