Notes on how to get permission for a photograph edit
Once you have received a written/e-mail confirmation granting permission you should:
1. Upload the relevant images, sound recordings or videos to Commons.
2. E-Mail the permission e-mails to "permissions-commons AT wikimedia DOT org" (an OTRS address). Make sure to include the URL of the image on Commons.
3. Forward the written/email confirmation to the Wikimedia Communications committee at the e-mail address "permissions-en AT wikimedia DOT org" (an OTRS address), where it will be securely archived. In this mail include: -The original request and confirmation answer -The source Internet URL and the proposed Wikipedia link for the image as this will enable the Wikimedia PR department to cross reference the uploaded image to the original URL of the image.
4. Write a note on the Article talk page or on the Image Description Page confirming that permission has been sent to the OTRS. Do not include unnecessary personal details such as e-mail addresses or telephone numbers. This will help an editor with access to OTRS to tag the article or image with "necessary stuff"